Scheme for Financial Assistance for Promotion and Strengthening of Regional and Local Museums

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Scheme

Scheme for Financial Assistance for ‘Setting Up, Promotion and Strengthening of Regional and Local Museums’   

 
Objective

The objective of the scheme is to provide financial assistance for setting up of new Museum by the Society or Autonomous body under the State Government and to promote the strengthening and modernization of existing museums at the regional, state and local level and to further strengthen the museum movement in the country.
scope

 

 

 

 

 

Financial assistance will be given for professional development of museums, managed by voluntary organizations, institutions, societies, trusts, local bodies, etc. including universities & colleges registered under the Registration of Societies Act of 1860 (XXI) or under any other law for the time being in force as well as those managed by the State Government.

            The broad range will include museums for promotion of:

a)      Antiquities

b)      Numismatics

c)      Paintings

d)      Ethnological collections

e)      Folk art

f)       Others including Art & Crafts, Textiles, Stamps, etc.

 

3.                  Eligibility

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

            3.1      New Museums

     Society or autonomous body under the State Government having landin its own name can apply for setting up of new Museums

        Conditions:

            i. The land should be in the name of the society/autonomous  organization.

            ii. Developed land with approach road should be made available.

            iii. Justification of choice of the selection to be given by the State Government / autonomous organization.

            iv. Detailed project report along with Plan & Estimates for this purpose should be from PWD. 

              3.2       Existing Museum:

         All voluntary Institutions, Societies and Trusts registered as a society under the Indian Societies Act of 1860 (XXI) or as a Public Trust under any law at the time being in force are eligible for grants.  They should fulfill the following conditions:

                i.      They should have been in existence for at least three years for being eligible for receipt of grants.  However, this condition can be relaxed in exceptional cases at the discretion of the Expert Committee, and with the approval of the Secretary(C) as Chairman of the Standing Finance Committee, the reasons for which should be recorded in writing.

                ii.      They should have a well-defined constitution;

                iii.     The quantum of assistance will be related to the nature of collection   and the number of objects possessed which should be clearly indicated in the project report;

                iv.     Be able to maintain the Museum and bear all recurring costs;

                v.      Existence of infrastructural facilities, resources and  personnel to execute the work for which the grant is required;

                vi.     Their work should have been reported as being satisfactory   by the respective State Government; and

                vii.    They should not be run for personal profit.

             Other conditions:

            a)  Any organization eligible for consideration under the scheme should have a project proposal with the 3 distinct components as mentioned below:

i.   The state of the museum and a diagnostic study;

ii. A vision and strategy spelling out how the museum is proposed to be modernized and developed; and

iii. An action Plan containing detailed costing, sequencing and a timeframe for each of the measures proposed to be taken to modernize the museums.

               b)    Each component of the project proposal should address the various    

                      aspects of Renovation/Repairs, Extension and Modernization of galleries,

                      Modernization of Reserve Collection, Publication, Conservation,

                      Laboratory/ Conservation Projects, Museum Library, Equipment and 

                      Documentation etc.  Furthermore, the project report should spell out 

                      clearly how the matching resources will be raised and indicate a specific 

                      timeframe.
4.Categorization of Museums:

For the purpose of support under this scheme, museums have been classified into two categories, namely –

   i.     State museums and renowned museums with exquisite collections     hereafter to be referred to as Category I; and

    ii.     Other museums hereafter to be referred to as Category II.

               As a rule, the scale of assistance to Category II museums will be 50% of that given to Category I museums.
5.FINANCIAL ASSISTANCE

5.1       Maximum financial assistance to the eligible institutions noted above admissible under various components of this scheme will be as follows:

Sl.
No.
Purpose
Maximum financial assistance admissible
(Rs. in Lakhs)
For Category I
For Category II
1.

          Setting up of New  Museum by the society or autonomous  body under the State Government

 Note:

1.    It will be one time grant and further requirement, if any, will be met by the State Government. 

2.      Government of India’s financial liability will be limited to providing infrastructural facilities and not for running the museum.    
600.00
300.00
 

2.

 

Development of Infrastructure of Existing Museum

     1.      Renovation/Repairs

     2.       Extension and Modernization of galleries

     3.        Modernization of Reserve Collection

     4.       Publication

     5.       Conservation Laboratory/ Conservation Projects

      6.         Museum Library

      7.         Equipment

    8.        Documentation

Assistance up to these limits will be provided only once in 10 years to the selected museums.

 

500.00

 		 250.00

5.2  For all purposes grant would be in the ratio of 80:20.  A maximum of and up to  80% of the estimated cost would be provided by the Central Government and a minimum of 20% and balance, if any, will be met by the State Government/Institution, as the case may be.

5.3       However, in the case of Museums in NE region including Sikkim, for all purposes grant would be in the ratio of 90:10.  A maximum of and up to   90% of the estimated cost would be provided by the Central Government and a minimum of 10% and balance, if any, will be met by the State Government/Institution, as the case may be.

5.4          Wherever the work has been assigned to agencies other than Govt.     Agencies, the agencies should be selected after inviting open tender and quotations.  A report should be submitted to this Ministry to this effect.

 
 

6.    Development of Infrastructure of Existing Museums

 

 

 The broad head for providing grants for promotion and   strengthening of existing museums will be under various sub-heads is mentioned below:

6.1    Renovation/Repairs, Extension and Modernization of Galleries,    Modernization of Reserve Collection:

 

  1. Plan & Estimates for this purpose should be from PWD for Government Museums and from PWD/Registered Architect in the case of University / NGO’s Museums
  1. A completion-cum-valuation certificate from the PWD for Government Museums and from PWD/Registered Architect in the case of University / NGO’s Museums should be supplied within three months of the completion.

 

6.2    Publications

         Publications, which will qualify for financial assistance under this scheme, are as below:

a.            Catalogues

b.            Museum Guides

c.            Gallery-sheets

d.            Photo-Index cards

e.            Picture Post cards

f.              Folios containing prints of museum objects

g.            Monographs

h.            Hand Lists, etc.

Ten copies of the published document should be sent to the Central Government before release of the final installment.  The following line should be added on the cover page of the document thus published “Published with the financial assistance received from the Ministry of Culture, Government of India.” 

6.3    Conservation Laboratories/Conservation Project

         Assistance under this scheme will be for setting up of, expansion and up-gradation of conservation laboratories and for conservation of objects in a prescribed proforma. The grant will be subject to the condition that the laboratory has suitably trained staff.  Where trained staff are not available, the persons entrusted with this work shall be required to undergo training at any of the following institutions or the conservation work be done through any of the following:

a.  National Museum Institute of History of Art, Conservation & Museology, Janpath, New Delhi.

b.      Indian National Trust for Art & Cultural Heritage.

c.      National Research Laboratory for Conservation of Cultural Property,  Lucknow, Uttar Pradesh

d.      Egmore Museum, Chennai.

e.      Indian Museum, Kolkata.

           Application for this purpose is to be made in the prescribed proforma (FORM-C) annexed with this scheme. Before release of the final instalment, conservation report will be submitted by the organization.

6.4       Museum Library

         Grant will also be made available for upgrading existing Museum Libraries and for increasing the collection.

6.5    Equipment

Financial assistance will be given for purchase of the following equipments:

I.     Equipment (General)

a)      Display items such as podiums and panels.

b)      Special lighting for display of museum objects.

c)      Computers for documentation.

d)      Cameras, Slide Projectors and Screen.

e)          CCTV.

II.      Equipment for Security System (for Category I  Museums only)

           Door Frame Metal Detector, Hand held Metal Detector, Vehicle Inspection Mirrors, Radio sets, Hand Baggage X-Ray Machine, CCTV and Recording systems, Magnetic Latch for the door, Glass Break Detectors, Magnetic Switches, Vibration Detectors, Alarm System, Video Motion Detectors, Passive Infra Red Devices, Infra Red Beam Barriers etc.

         Any other equipment that may be considered to be essential, by the Expert Committee.

             A list of equipments purchased out of the grant will be submitted by the organization.

        

6.6    Documentation:

          All museums should endeavour to have a complete and comprehensive documentation of their collection making optimal use of proven and emerging technologies such as photo-documentation and digitalization.  The Institutions should furnish details of cost estimates of bringing out pamphlets, brochures etc. or any other documentation.  The details of the documentation would should be submitted by the organization.

 


 
7.     Time limit:

The project should be completed within three years from the release of 1st installment.    If there is any delay in the execution of the project permission may be sought from the Ministry giving full justification for the delay failing which subsequent installment will not be released.


 

8.        Procedure for the release of Grant

 

 

                    i.      For all purposes, the share of the Central Government will be released in 3 installments in the ratio of 2:1:1.  The first installment, being 50% of the Central Government’s share,  will be sanctioned and released immediately on approval by the Expert Committee.

                  ii.      The second installment, being 25% of the Central Government’s share, will be released only after the grantee has utilized  80% of first installment released by the Central Government, as well as their proportionate matching contribution.    

                iii.      The third & final installment, being the balance 25% of the Central Government’s share, will be released only after the grantee has fully utilized the first and second installment released by the Central Government, as well as their matching share.

                 iv.      The subsequent installment will be released after receipt of a utilization certificate and an audited statement of accounts by a firm of Chartered Accountants in respect of the previous installment and the corresponding proportionate matching share of the organization.  This statement should also certify that the previous installments, as well as the matching share of the institution have been utilized for the purpose for which the grant was sanctioned.  

 

                   v.      In respect of a museum other than the State Government’s Museum, the Deputy Commissioner/Collector  of the  district where the  museum is  located, should  inspect  the utilization  of  the  grant and  also  verify the Utilization Certificate. The release of the second installment will also be subject to furnishing other documents, if any, required/asked for by the Government.

                 vi.      In case of the grant given to any organization is rupees one crore or more, their accounts have to be audited by the Accountant General of India and UC has to be obtained from the Accountant General of India.

 9..       Application for financial assistance under this scheme will be invited every year through advertisements in the newspapers. Application received with the recommendation of the concerned State Government will only be accepted.  In respect of the museum other than State Museums, the application for financial assistance under the scheme should be sponsored by the Deputy Commissioner/Collector of the district (in which a particular museum is located) to the respective State Government before it is finally recommended to the Ministry.  District administration should make a comment on the activities of the applicant and status of the land in which the museum has been established.  The scheme will be implemented by the Ministry of Culture, Government of India.  The advertisement calling for applications will be released in the beginning of the financial year. 

10.    There will be no fixed last date for receiving project proposals.  Applications will be received through out the year and processed and appraised on first come first served basis.

11.    In additions to the prescribed applications forms (Form-I for "setting up of museum "& form-II for "promotion and strengthening of Regional & Local museum" with annextures mentioned therein), the applicants should submit the proposals in the form of a Detailed project Report containing detailed estimates on each and every item.  This project report and estimates should be prepared and authenticated by a reputed agency in the field.  The project proposal should also contain the existing visitor’s profile of the concerned museum and projected changes in such profiles after implementation of the project.

12.    The quantum of assistance under the scheme is commensurate with the number and value of the artifacts proposed to be exhibited in the Museum.

13.    The applications will be scrutinized by an Expert Committee under the Chairmanship of the Joint Secretary set up by the Ministry of Culture, which would include the Director General, National Museum, Director, NRLC, Director General, National Archives, a representative of the Planning Commission and five (5) experts, preferably one from each region.     The expert committee may also inspect the museums receiving grants under the scheme to ensure proper utilization.

14.    National Museum Institute or any other institutions/organizations will be engaged to carry out pre and post appraisal activities such as processing of applications, convening meetings of Expert Committee, evaluation and follow up visits and inspection of experts as and when required by the Expert committee of the Ministry of Culture.    Expenses on this account to be borne out of the scheme fund.

15.    Training and refresher courses for the museum staff will be part of the scheme.   Such trainings will be organized by the Ministry of Culture from time to time through an appropriate organization/institution.  The organization should include Training and refreshers courses for museum staff as an integral part of the proposal

Note: Misutilisation of funds or non-submission of Utilization Certificates in time will be viewed seriously and the defaulter organization will be blacklisted and debarred from receiving future grants from Govt. of India, as well as appropriate action under the law may also be taken by the Government.
Contact Details

Mrs. Urmila Shali (SO), 333-C, Shastri Bhawan,Phone No: 23387108.

 
 
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